Office Manager
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You will be responsible in any aspects of office management, including but not limited to:
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stationery orders
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consumables orders
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contacting and managing building maintenance and property service providers
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supervision of furniture and structure to ensure the best office efficiency at all times.
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You will organize and prepare the company events.
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Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
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You will be involved in the management and archiving of paper documentation when special needs require it.
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You will participate in preparing policies and office guideline communications.
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You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
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You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
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You will suggest new ideas that will help improve the office and the life at Hey Harper.
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Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)
HR
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Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.
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Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.
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Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.
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SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.
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At least 2 years of experience in office management or HR role
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Adequate social, communication, and negotiation skills.
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Ability to read and understand a balance sheet.
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Problem solving attitude.
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Self-reliance, reliability, and conscientiousness.
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Independent, reliable and responsible working style.
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At least full working proficiency in both Portuguese and English.
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