1. Billing and Collection Management
Invoice Processing: Review, print, and distribute sales invoices to clients via email, messenger, or courier
Document Validation: Ensure all billings are supported by a Bill of Materials (BOM), Deal Registration, Client Purchase Order (PO) or Signed Proposal, Contract, or Milestone Sign-off
Accounts Receivable (AR): Maintain the AR schedule and provide regular reports to the Accounting Officer
Collection Follow-up: Coordinate with Sales and Clients for updated ARs. Monitor Bank of the Philippine Island (BPI) credits and match payments against outstanding invoices
Receipting: Issue and scan Official Receipts (OR) to clients
Conflict Resolution: Liaise with Account Executives to resolve billing issues and ensure prompt payment
Tax Compliance: Collect, reconcile, and monitor BIR Form 2307 from clients on a monthly and quarterly basis
2. Disbursements and Payables
Purchase Orders (PO): Prepare and review POs for principals and suppliers, ensure accuracy against BOM and quotations, and validating applicable VAT and Royalty Taxes
Bank Transactions: Prepare Telegraphic Transfer forms and dollar purchase applications for foreign principals
Submit documents for endorsement to the President and coordinate bank processing via messenger (12pm cutoff)
Handle Manager’s Check applications for business permits and taxes
Payment Processing: Prepare supplier payments, journal entries, and Bizlink uploads for Accounting Officer review
Accounts Payable (AP): Maintain AP aging reports, send proofs of payment to suppliers, and follow up on their ORs
Tax Issuance: Prepare and distribute BIR Form 2307 to suppliers
3. General Accounting and Financial Reporting
Voucher Preparation: Generate transaction vouchers for monthly Financial Statement (FS) closing (Accruals, Reversals, Bank Interest, and Bizlink charges)
Employee Claims: Collate and review employee liquidation and reimbursement reports for company policy compliance, and submit summaries for payroll endorsement
External Coordination: Transmit financial documents (Check Vouchers, Sales Invoice (SI), OR, and Petty Cash reports) to outsourced accountants
QuickBooks (QB) Management: Coordinate with outsourced partners regarding QB transaction entries, BPI references, and Summary Alphalist of Withholding Tax (SAWT) preparation
4. Administrative and Statutory Support
Forms Maintenance: Manage the inventory of BIR pre-printed booklets (SI or OR) and internal templates (Liquidation, Reimbursement, and Purchase Request (PR)), and coordinate with BIR-accredited printers for replenishment
Audit Readiness: Scan and organize documents for internal retention, BIR audits, and external financial audits
Special Projects: Undertake ad-hoc accounting tasks and internal projects as assigned by the management
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