To provide and coordinate Human Resource Operational support in the Office of the Chief Director.
JOB DESCRIPTION HR administration and operations
- Coordinate and QA HR-related submissions, memoranda, correspondence and other documents for the Chief Director's consideration.
- Maintain records of HR matters, decisions and instructions issued by the Chief Director and follow-up on progress.
- Monitor and follow up on HR submissions and requests referred to the relevant units.
- Coordinate HR requests from the Office of the Chief Director with the relevant HR units and record progress.
- Monitor incoming and outgoing documentations and compliance as outlined by various units.
HR Compliance and Statutory Reporting
- Develop and maintain a list of external legislative plans, reports and other required documentation and follow-up and ensure submission to relevant institutions within the required timelines.
- Coordinate the submission of the Human Resources Plan and Human Resources Implementation Plan Report in accordance with DPSA and public service regulatory frameworks.
- Facilitate and coordinate the completion and submission of the HR assessment tool.
- Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.
- Facilitate inputs for parliamentary questions.
- Oversee human resources information systems data integrity, ensuring seamless alignment.
HR projects
- Coordinate, monitor and implement company Wide HR Intervention Plan
- Collaborate with relevant components / employees on HR projects and ensure implementation with relevant timelines.
- Consultation / engagements with relevant stakeholders to implement other activities
- Coordinate and consolidate monthly progress reports of HR projects.
Coordination of Information on Personnel Matters
- Draft Memos to update company employees on appointments, resignations, promotions, acting appointments, etc. monthly
- Conduct assessment of the leave utilisation within the Department and draft report for Exco consideration with relevant interventions.
- Monitor the submission of HR employees’ performance agreements, reviews, etc. to the CD: HR
Records Management and HR advocacy
- Manage the document tracking system in the CDs Office
- Keep records of all documents for the programme electronically and manually as required.
- Plan, coordinate and lead HR advocacy sessions on various HR matters.
- Coordination of stay interviews amongst others and draft reports for management consideration.
JOB REQUIREMENTS
Experience
- At least 1-year relevant experience in Human Resource Administration or Operations.
Qualifications
- NQF level 6 qualification in Human Resource Management or any other related equivalent relevant qualification.
Knowledge
- Knowledge Public Service Act and Public Service Regulations.
- Knowledge of DPSA human resource management prescripts.
- Knowledge of Departmental HR policies and procedures.
- Knowledge Performance Management and Development System.
- Knowledge recruitment, selection and placement procedures.
- Knowledge conditions of service and leave administration.
- Knowledge records management and confidentiality requirements.
- Knowledge organisational structure implementation and employee placement processes, where applicable.
Desired Skills:
- Service delivery and innovation
- Problem solving skills
- Events management
- Policy development
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