Moolya is looking for a PMO (Project Management Office) to join our growing team and build the project governance backbone that keeps everything running smoothly.
The role revolves with :
1. Project Coordination & Administration
- Independently manage day-to-day coordination of project activities, deliverables, and cross-department collaboration with minimal oversight.
- Own project documentation end-to-end—agendas, meeting notes, reports, presentations—and drive follow-ups until loops are closed and action items are completed.
- Schedule and run project meetings, manage logistics, and handle related communication (emails, letters, contracts), while maintaining accurate, audit-ready project files.
- Track project progress, risks, and issues, flagging deviations proactively and ensuring adherence to defined TAT for PMO activities.
- Use AI tools (e.g., ChatGPT, Copilot, Gemini, Claude) to speed up meeting-note summarization, first drafts of status updates, and routine documentation, with human review for accuracy.
- Manage timesheet verification—review and validate submitted timesheets, and work closely with the Finance team to support accurate and timely invoicing.
2. Reporting & Quality Support
- Consolidate and quality-check weekly status reports, dashboards, and risk registers from project teams, identifying inconsistencies before escalation.
- Lead quality checks on documentation to ensure accuracy, consistency, and compliance with PMO standards.
- Conduct internal quality audits and documentation reviews, and drive open items to closure.
- Prepare executive summaries and management-level reporting with minimal supervision.
- Apply AI/BI tools to automate recurring reports and surface trends in project data for leadership review.
3. Tools & Process Support
- Champion the usage of internal project management and reporting tools; ensure compliance with PMO processes, templates, and frameworks.
- Identify opportunities to streamline PMO workflows using automation or AI-based tools (e.g., dashboard automation, generative-AI-assisted reporting, prompt-based data summarization).
- Coordinate with internal teams to collect required data for reporting and analysis, and help onboard junior team members to PMO tools and processes.
4. Stakeholder Coordination
- Coordinate with multiple internal stakeholders (Test Managers, Leads, Hiring, Finance, HR) to collect data and ensure timely, accurate communication.
- Build and maintain professional, consistent stakeholder relationships, acting as a reliable point of contact for PMO matters.
5. Quality & Compliance Support
- Review project reports and documentation to ensure alignment with PMO standards, providing feedback to project teams where needed.
- Lead internal audits and follow through until open items are resolved and officially closed.
Required Skills & Qualifications:
- Bachelor's degree (any discipline preferred; business or IT background is a plus).
- 2–4 years of experience in project coordination, PMO, or administrative roles, preferably in IT or a related industry.
- Proficient in Google Workspace (Sheets, Docs, Slides). Working knowledge of visualization tools such as Looker Studio, Power BI, or other BI/visual reporting tools is preferred.
- Hands-on exposure to AI tools for productivity, reporting, or documentation (e.g., ChatGPT, Microsoft Copilot, Gemini, or similar) — comfortable using them to draft content, summarize data, or automate routine tasks.
- Excellent verbal and written communication skills in English.
- Strong problem-solving, stakeholder management, and time management abilities.
- Highly organized, detail-oriented, and capable of managing multiple projects simultaneously.
- Self-motivated, proactive, and able to work independently with minimal supervision.
- Positive attitude and ability to work well under pressure in a fast-paced environment.
Key Attributes:
- Solid understanding of project management principles and PMO processes, gained through hands-on experience.
- Curious and proactive about applying AI and automation to improve PMO efficiency.
- Detail-oriented, dependable, and comfortable owning outcomes.
- Team player with a problem-solving mindset and the ability to mentor junior team members.
- Eager to deepen expertise in project governance and delivery processes.
- Motivated to grow into a senior PMO or project management career path.