Training Coordinator
Permanent
CPT - Northern Suburbs Mid Career (4 - 6 yrs exp)
Job Overview
Position: Training Coordinator Reporting to: Training Manager Location: CPT - Northern Suburbs Region: Western Cape Seniority Level: Mid Career (4 - 6 yrs exp) Type: Permanent
Job Description
Duties and Responsibilities:
- Coordinate and oversee day-to-day training activities.
- Develop and maintain training plans based on operational, regulatory, and organisational needs.
- Execute full training logistics, including: o Scheduling internal and external training o Arranging venues and resources o Preparing training materials and printing o Processing training registers and certificates o Managing filing and documentation
- Communicate schedules, changes, and requirements to operations and training teams.
- Maintain training accreditations in line with local regulatory requirements.
- Ensure audit readiness for all training-related processes.
- Support skills development reporting, including: o ATR (Annual Training Report) o WSP (Workplace Skills Plan) o BBBEE training compliance
- Maintain high-quality training records on: o SharePoint o LMS o Offline databases o Hardcopy files
- Ensure all training meets the highest standards in line with the Learning & Development policy.
- Support monitoring of training delivery quality, trainer performance, and team metrics.
- Assist in designing and updating local training courses to meet organisational and regulatory standards.
- Help ensure operational teams remain compliant with training validity requirements.
- Create and process purchase orders for internal and external training providers.
- Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow-up.
- Support creditor management, including confirming training service delivery before payment.
- Assist with debtors where applicable (e.g., cross-charging stations or departments).
- Maintain accurate financial records for training-related expenses for month-end reporting.
- Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).
- Prepare month-end reports for the Training Manager or L&D leadership.
- Participate in and support ad-hoc projects and assignments as delegated.
- Ensure timely completion of all deliverables with high accuracy.
- Actively engage with OA Operations, Training Instructors, HR, Finance, and other key stakeholders.
- Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.
- Support and guide junior training staff where necessary.
Key Competencies:
- Excellent organisational skills
- Attention to detail
- Ability to manage multiple training and development activities simultaneously
- Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
- Strong administrative and record-keeping skills
- Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)
- Basic financial understanding (POs, reconciliations, tracking invoices)
- Strong work ethic and high attention to detail
- Ability to work under pressure and take initiative
- Flexible, adaptable, and solutions-oriented
- Strong organisational and multitasking ability
- Collaborative and supportive team player
- Good communication and interpersonal skills
- Capability to handle sensitive and confidential information professionally
- Highly organised with excellent record-keeping discipline
- Ability to maintain compliance across multiple training streams
- Strong communication and stakeholder engagement
- Confident in managing training logistics end-to-end
- Comfortable with financial tracking and administrative tasks
- Proactive, reliable, and committed to continuous improvement
Desired Skills:
- Training Coordination
- Training Audits
- SETA
- WSP
- ATR
- BBBEE training compliance
- LMS
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