Job Purpose:
The Chief Branch Officer (CBO) plays a critical leadership role in overseeing all material and dispatch-related operations for solar government projects. The position ensures operational efficiency, timely execution of dispatches, and optimal material management, while aligning with compliance, digital tracking, and sustainability standards.
Key Responsibilities:
Material Management
- Maintain safety stock levels in alignment with government project requirements to avoid stock-outs.
- Monitor and regulate minimum/maximum inventory levels of all BoM (Bill of Materials) SKUs at the branch.
- Conduct site-wise shortage planning and ensure proactive replenishment of critical items.
- Ensure accurate GRN (Goods Receipt Note) creation upon material receipt in good and compliant condition (C&F confirmation required).
- Manage inventory digitally through SAP systems for real-time visibility and traceability.
- Keep warehouses organized, compliant, and FIFO-friendly.
- Conduct monthly physical stock verification and report scrap/dead stock to Head Office.
Dispatch Planning & Execution
- Review daily dispatch requirements and execute dispatches via mobile-based systems, following FIFO principles.
- Ensure dispatches are made to the correct installer/project as per allocation and priority.
- Generate and manage e-way bills, delivery challans, and transport documentation in compliance with regulations.
- Ensure all billed materials are dispatched within 48 hours of invoice generation.
- Monitor vehicle movement, optimize routes, and assess transporter efficiency.
- Maintain dispatch MIS and provide reports for audits and management reviews.
Vendor & Stakeholder Coordination
- Coordinate with vendors, transporters, and logistics partners for timely pickups and deliveries.
- Liaise with central purchase and project teams for procurement forecasts and planning.
- Share inspection reports with suppliers in cases of rejection or damages.
- Support field teams and installers with timely material availability and issue resolution.
Compliance & Process Excellence
- Ensure all documentation (GRNs, stock registers, dispatch records) is accurate, audit-ready, and updated in ERP/SAP systems.
- Lead monthly internal audits for stock, scrap, and system entries to ensure zero discrepancies.
- Ensure compliance with government norms and company SOPs for project-specific inventory and dispatch.
- Manage inter-branch transfers and oversee material movement across locations.
Audit & Stock Control
- Store materials in covered, secure, and auditable facilities.
- Maintain separate storage and tagging for sales return items with customer receipts.
Skills and Qualification:
- Graduate in Engineering/Commerce; MBA in Operations/Supply Chain preferred.
- 12–18 years in material management, dispatch, and logistics, preferably in solar/renewable/EPC industries.
- SAP/ERP (MM/WM), GST compliance, e-way bills, logistics coordination.
- Inventory planning, dispatch management, digital tracking, compliance, and audit readiness.
- Strong team management, process discipline, and vendor/stakeholder handling skills.