Job Description – Senior Engineer – Proposal (Projects)
Location: Bangalore
Department: Projects / Proposal Engineering
Experience: 3–5 Years
Qualification: B.E. / B.Tech – Mechanical
Employment Type: Full-Time
About the Role
We are looking for a Senior Engineer – Proposal (Projects) with strong mechanical engineering knowledge and experience in preparing technical and commercial proposals for EPC and industrial projects.
The candidate will be responsible for analysing tender requirements, preparing techno-commercial proposals, coordinating with engineering, procurement and vendors, and ensuring accurate and timely submission of proposals.
Key Responsibilities
1. Proposal Preparation
- Prepare technical and commercial proposals for mechanical-based EPC and industrial projects.
- Review and analyse tender specifications, scope of work, BOQs, mechanical drawings and client requirements.
- Understand project requirements and prepare suitable technical solutions.
- Prepare pre-bid queries, deviation statements and compliance statements.
- Ensure all technical requirements are adequately addressed in proposals.
- Prepare detailed proposal documentation in accordance with customer and tender requirements.
2. Cost Estimation & Vendor Coordination
- Coordinate with Engineering, Procurement, Sales and other internal teams to obtain technical inputs and cost information.
- Prepare cost estimates, cost sheets and pricing structures.
- Liaise with vendors for quotations, technical clarifications, specifications and compliance.
- Compare vendor quotations and evaluate technical and commercial suitability.
- Follow up with vendors to ensure timely receipt of quotations.
- Maintain an updated vendor database, pricing history and proposal records.
3. Tender & Pre-Bid Activities
- Analyse tender documents and identify key technical, commercial and contractual requirements.
- Participate in pre-bid meetings and techno-commercial discussions with clients when required.
- Coordinate with internal teams to close technical and commercial queries.
- Identify risks, exclusions, deviations and commercial implications during proposal preparation.
- Support the sales team in developing competitive and technically compliant proposals.
4. Timely Submission
- Ensure all proposals and tender submissions are completed accurately and within stipulated deadlines.
- Manage multiple proposals simultaneously and prioritise activities based on submission timelines.
- Coordinate with internal stakeholders and vendors to ensure timely availability of required information.
- Track proposal progress and maintain a submission schedule.
5. Documentation & Reporting
- Prepare and maintain technical proposal documents, cost sheets, BOQs, compliance statements and commercial documentation.
- Maintain accurate records of submitted proposals for future reference and audits.
- Maintain proposal databases and track proposal status and outcomes.
- Prepare regular reports on proposal pipeline, submissions and conversions.
- Ensure compliance with internal processes, approval procedures and documentation standards.
Required Skills & Competencies
- Excellent technical and analytical skills.
- Strong estimation and costing abilities.
- Good communication and interpersonal skills.
- Strong vendor coordination and negotiation skills.
- Good commercial awareness.
- Excellent documentation and organisational skills.
- Strong attention to detail.
- Ability to work under pressure and meet strict deadlines.
- Ability to manage multiple bids simultaneously.
- Strong follow-up and coordination skills.
- Prior experience in proposal preparation / tendering / bid management is highly desirable.
Educational Qualification
- B.E. / B.Tech in Mechanical Engineering.
Experience
- 3–5 years of relevant experience in proposal engineering, tendering, estimation, bid management or techno-commercial functions.
- Experience in EPC, industrial projects, mechanical systems or engineering solutions will be preferred.
Key Performance Indicators (KPIs)
Performance will be evaluated based on:
- Number of proposals submitted on time vs. target.
- Accuracy and quality of technical and commercial proposals.
- Number and value of tenders won / converted.
- Vendor response rate and quotation turnaround time.
- Accuracy of estimation and costing.
- Compliance with internal processes and documentation standards.
- Timely closure of technical and commercial queries.
- Feedback from internal teams, vendors and clients.
- Proposal turnaround time and overall bid-management efficiency.