JOB DESCRIPTION: HR and ADMINISTRATION EXECUTIVE
About Bigship
Bigship is India’s first business hub that offers you solutions for all your eCommerce business needs. This is a robust platform for a best-in-class shipping experience for all the social sellers, marketplace sellers, shop owners and high-volume eCommerces. Focus on growing your business while we help you keep your costs and tasks in line. Keep connected and make us a part of your success story.
Job Summary: The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures.
Key Responsibilities:
- Office Management:
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.
- Manage office supplies, equipment, and facilities to ensure seamless functionality.
2. Administrative Support:
- Provide administrative support to various departments and executives.
- Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.
3. Documentation and Record-Keeping:
- Maintain and organize files, records, and documents both in physical and digital formats.
- Ensure confidentiality and proper handling of sensitive information.
4.Meeting Coordination:
- Schedule and coordinate meetings, conferences, and appointments.
- Prepare meeting agendas, take minutes, and distribute relevant documentation.
5.Travel Arrangements:
- Make travel arrangements for executives and other employees as required.
- Coordinate logistics for business trips, including accommodation and transportation.
- Vendor Management:
- Liaise with vendors and service providers for office supplies, maintenance, and other services.
- Negotiate and manage contracts with vendors to ensure cost-effectiveness.
7.Compliance and Policy Adherence:
- Ensure compliance with company policies and procedures.
- Assist in the development and implementation of administrative policies.
8.Event Coordination:
- Plan and coordinate company events, workshops, and training sessions.
- Manage logistics and ensure events run smoothly.
9.Budget Tracking:
- Assist in monitoring and tracking departmental budgets.
- Report any discrepancies or issues to the appropriate management personnel.
- Desktop Support:
- Install, configure, and maintain desktop hardware, operating systems, and software applications.
- Perform routine maintenance and updates on desktops and laptops.
Qualifications and Skills:
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience as an Administrative Assistant, Admin Executive, or similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in MS Office applications and basic knowledge of office equipment.
- Familiarity with office management software and tools.
- Ability to handle confidential information with discretion.
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