Staff Accountant

DEPARTMENT: Finance

EMPLOYMENT STATUS: Full-Time

CLASSIFICATION: Salary, non-exempt

REPORTS TO: Managing Director - Canada

• JOB SUMMARY

The Staff Accountant provides accounting assistance to the Managing Director primarily in the area of AR collections and AP invoice processing. To fulfill the job requirements, employees must be able to use appropriate relational products such as Microsoft Outlook, Teams, and Excel.

• ESSENTIAL DUTIES AND RESPONSIBILITIES

The following represents a list of essential duties and responsibilities. The following list provides examples of the most typical duties for positions in this job class. Individual positions may not include all of the examples listed, nor does the list include all of the work that may be assigned to positions in this job.

Accounts Receivable:

· The major focus of this position is to manage accounts receivable and cash collections for ~$10M in annual sales volume.

· Update receivables aging report and make daily/weekly/monthly collection calls.

· Work with Project Managers, Application Engineers, Sales Managers and Service Manager and independent Huber Technology Ltd., manufacturers’ representatives, to resolve payment issues.

· Process equipment, aftermarket parts, and service billings/invoices as required.

· Deliver customer invoices through email or mail.

· Post cash receipts from ACH payment to GL and make bank deposits for checks mailed to office.

· Assist with Monthly bank reconciliation.

· Answer Accounts Receivable questions over the telephone and do research if needed.

· Help resolve any receivable problems, if any.

· Process new client’s credit check when requested, update system with new customers for sales department.

· Create manual voucher postings to General Ledger for month end closing.

· Obtain exempt/resale certificates from the customer, where applicable.

· Maintain, reconcile, and pay independent Huber Technology Ltd. manufacturer representatives sales commissions monthly and answer any payment information request from them.

Accounts Payable:

· Assist with processing invoices through data entry and PO verification

· Provide other clerical support necessary to pay the obligations of the organization

· Maintain records of outstanding payables

· Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes

· Reconciling processed work by verifying entries and comparing system reports to balances

· Assisting with credit card reconciliation

· Paying employees by verifying expense reports and preparing ACH reimbursement

· Paying vendors by scheduling cheques and ACH/wire payment

· Generally responding to all vendor enquiries regarding finance

· Preparing analyses of accounts and producing monthly reports

• SUPERVISORY RESPONSIBILITIES

This position has no supervisory duties of staff

• REQUIRED EDUCATION, EXPERIENCE AND SKILLS

· Bachelor’s degree in accounting, Finance, or Business Administration preferred

· Minimum of two years’ successful work experience in accounting or finance

· Experience with manufacturing business, construction business, or international business a plus

· Notary Public or ability to become a certified Notary Public.

· Experience with ERP system (IFS, SAP, or similar)

· Excellent written and oral communication skills.

· Excellent organizational and time management skills.

· Strong computer skills.

· Intermediate proficiency with all MS-Office suite applications.

· Ability to work independently as well as in a cross-functional team environment.

· Sales Tax knowledge a plus.

· English language fluency essential. French language fluency is an added benefit.

V. Personal Attributes & Job Competencies:

· Customer service focus and ability to communicate professionally

· High level of integrity and character.

· Positive, can-do attitude

· Attentive to deadlines & schedules

· Self-directed and Self-motivated

• WORK ENVIRONMENT

While performing the duties of this job, the employee regularly works in an office.

• PHYSICAL DEMANDS

The characteristics described below are representative of those encountered while performing the essential functions of this position.

· While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, talk and hear, and use fingers and hands for extensive typing.

· Sitting will be for extended periods of time.

· Must occasionally lift and/or move up to 25 lbs.

· Specific vision abilities required include close vision, distance vision, depth perceptions and ability to adjust focus.

• POSITION TYPE/EXPECTED HOURS OF WORK

This is a Full-Time position. Standard days and hours of work are Monday – Friday, 8am – 5pm.

• TRAVEL

This position does not require travel except for the cases involving training and career development.

X. ELIGIBILITY TO WORK IN CANADA

Proof of your eligibility to work in Canada without restriction

Pay: $60,000.00 per year

Benefits:

• On-site parking

Ability to commute/relocate:

• Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• B2B sales: 2 years (required)

Language:

• English (required)

Work Location: In person

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