Executive Administrative Partner HR

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research, and service;

With emphasis on people of color and the underserved urban and rural populations in Georgia, the nation, and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. *You will find a fulfilling career at MSM!

The Administrative Partner provides executive administrative, operational, and program/project support for Human Resources. This position serves as a key resource in coordinating departmental activities, supporting Human Resources initiatives, and assisting with managing routine financial and administrative processes. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic academic medical environment. This role requires strong communication skills, sound judgment, and the ability to work effectively with diverse stakeholders while maintaining confidentiality.

Minimum Qualifications

• Associate’s degree required, Bachelor’s degree in Business Administration, Human Resources,

Communications, or related field preferred

• Minimum of 5 years of progressively responsible administrative experience, including at least

2 years supporting senior executives

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience with enterprise systems (e.g., HRIS, financial management software, grants

management platforms)

• Ability to create professional reports, spreadsheets, and presentations.

Preferred Qualifications

Preferred Qualifications

• Bachelor’s degree in a relevant field

• 7+ years of administrative experience in higher education, healthcare, or academic medical settings

• Experience supporting dual-reporting structures or multiple executives

• Familiarity with HR processes, policies, and compliance requirements

• Experience with budget management and financial reporting

• Experience with HCM, Workday

• Proficiency with graphic design tools (e.g., Canva, Adobe Creative Suite) for presentation

enhancement

• Certified Administrative Professional (CAP) or similar credential

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link https://careers.msm.edu/postings/24753

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Essential Duties and Responsibilities

Executive and Administrative Support (35%)

• Provide executive administrative support to the Chief People Officer.

• Coordinate calendars, meetings, appointments, and travel arrangements.

• Prepare and distribute meeting agendas, materials, minutes, and follow-up communications.

• Serve as a point of contact for internal and external stakeholders and direct inquiries appropriately.

• Draft, edit, and proofread correspondence, reports, and other documents.

• Maintain electronic and physical filing systems and ensure records are organized and accessible.

• Monitor departmental correspondence and assist with scheduling and prioritization of routine requests.

Human Resources Project Coordination (30%)

• Provide administrative and logistical support for Human Resources programs and initiatives, including onboarding, employee engagement activities, benefits communications, training programs, and compliance-related projects.

• Coordinate meetings, workshops, and training sessions, including participant communications and event logistics.

• Track project milestones, deadlines, and deliverables and provide status updates as requested.

• Assist with collecting, organizing, and maintaining HR-related data and reports.

• Support process improvement initiatives and departmental operational activities.

• Maintain confidentiality of employee and organizational information.

Other Project Support – As Assigned (15%)

• Provide administrative and project coordination support for institutional initiatives and special projects as assigned.
• Coordinate meetings, events, and project logistics, including scheduling, communications, and preparation of meeting materials.
• Track project timelines, milestones, deliverables, and action items to support timely completion of assigned initiatives.
• Prepare, organize, and maintain reports, presentations, correspondence, and project documentation.
• Collaborate with cross-functional teams to support organizational priorities and perform other related administrative and project support duties as assigned.

Financial and Budget Administration (15%)

• Process invoices, purchase requisitions, expense reports, and other financial transactions in accordance with institutional procedures.

• Assist with budget tracking, monitoring, and reconciliation activities.

• Maintain expenditure records and prepare routine budget reports.

• Coordinate with Finance, Procurement, and Accounts Payable to resolve routine payment and purchasing issues.

• Monitor financial documentation to ensure completeness and compliance with applicable policies and procedures.

• Support grant-related financial tracking and recordkeeping activities.

Communications and Presentation Support (5%)

• Draft, edit, and proofread reports, presentations, correspondence, and other business documents.

• Develop and format PowerPoint presentations and meeting materials.

• Assist with creating professional communications and informational materials for internal and external audiences.

• Ensure consistency with institutional branding and formatting standards.

• Support preparation of briefing materials, summaries, and presentation content.

Core Competencies

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Attention to detail and commitment to accuracy.

• Ability to manage multiple assignments and meet deadlines.

• Professionalism and discretion in handling confidential information.

• Strong customer service and interpersonal skills.

• Ability to work independently and collaboratively within a team environment.

• Sound judgment and problem-solving abilities.

• Maintain absolute discretion in safeguarding sensitive organizational, workforce and financial data

Knowledge, Skills, and Abilities

• Knowledge of general administrative and office management practices.

• Working knowledge of Human Resources processes and procedures.

• Understanding of basic budgeting, purchasing, and financial administration principles.

• Ability to coordinate multiple projects and priorities simultaneously.

• Ability to establish and maintain effective working relationships with employees, leaders, and external partners.

• Strong analytical, organizational, and problem-solving skills.

• Ability to adapt to changing priorities and work effectively in a fast-paced environment.

• Commitment to supporting an inclusive and collaborative workplace culture.

Pre-Employment/Employment Requirements

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All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

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Required fields are indicated with an asterisk (*).

• Are you comfortable working on-site?

(Open Ended Question)

• This is a part-time position with a tentative 25 hours per week. Are you willing to accept a part-time position?

(Open Ended Question)

• What is your highest level of completed education?
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• EdD, MD, PhD, DrPH, JD
• Please describe how this position fits in with your professional goals and objectives.

(Open Ended Question)

• Please detail in full your prior experience providing C-Suite professional administrative support, ensuring the inclusion of length of service and industry.

(Open Ended Question)

• What is your date of availability?

(Open Ended Question)

• Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

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Required Documents

• Cover Letter

• Curriculum Vitae or Resume

Optional Documents

• Other Document

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