We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.
You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintains security and telecommunications system.
Your responsibilities:
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Greet and welcome guests as soon as they arrive at the office
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Direct visitors to the appropriate person and office
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Answer, screen and forward incoming phone calls
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Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
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Provide basic and accurate information in-person and via phone/email
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Receive, sort and distribute daily mail/deliveries
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Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
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Order front office supplies and keep inventory of stock
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Update calendars and schedule meetings
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Arrange travel and accommodations, and prepare vouchers
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Keep updated records of office expenses and costs
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Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skill sets/Experience we require:
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Proven work experience as a Receptionist, Front Office Representative or similar role
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Proficiency in Microsoft Office Suite
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Hands-on experience with office equipment (e.g. fax machines and printers)
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Professional attitude and appearance
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Solid written and verbal communication skills
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Ability to be resourceful and proactive when issues arise
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Excellent organizational skills
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Multitasking and time-management skills, with the ability to prioritize tasks
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Customer service attitude
Pedigree:
- MBA degree; additional certification in Office Management is a plus