AI Job Summary
- Experience in a similar administrative role, including supporting senior management.
- Experience supporting a multidisciplinary team, including tender submissions.
- Proficient in Adobe Suite, including InDesign, and advanced in Microsoft 365.
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Role Type
On-site
- Permanent
- Full-time
- Mid-level Senior
Description
About Us COMPLETE designs and delivers places and infrastructure that benefit communities – working with government, educational institutions and community organisations. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach and we are looking for an Office Coordinator for our Sydney office.
The Office Coordinator will support the day-to-day operations of the Sydney office and provide project support to our Architects, Landscape Architects, Engineers and Project Managers across the wider business. The role will provide a broad range of support to internal and external stakeholders and help to ensure the smooth and efficient operation of the office.
About You Our ideal candidate would have:
- Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.
- Proficiency in InDesign software.
- Strong organisational, communication, interpersonal and time management skills.
- Advanced written and verbal communication skills.
- Excellent attention to detail.
- Experience in project support for a multi-disciplinary team including tender submissions.
- Proficiency in Adobe Suite of software products.
- Advanced proficiency in Microsoft 365.
Key Responsibilities
- Organise conferences, travel booking, meetings and events.
- Coordinate meetings, appointments and schedules.
- Assist with compiling tenders and submissions and meeting required deadlines.
- Participate in Project Delivery through providing administrative support.
- Be the point of contact for telephone enquiries, clients and visitors.
- Manage incoming and outgoing mail.
- Maintain and organise office supplies and equipment.
- Co-ordinate company vehicle maintenance.
- Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
- Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
- Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
- Reflect, reinforce and support COMPLETE’s culture and values.
Hours and flexibility This is a full-time position, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate. School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered.
If you are interested in an exciting and varied opportunity with COMPLETE, we would love to hear from you.
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