Well established company in JHB North seeks an Executive Assistant to the CEO
Minimum Requirements
- Minimum 10 years' experience in an Executive PA / Executive Assistant role.
- Previous experience working in a small to medium-sized company.
- Project management, facilities management or general office management experience is essential.
- Previous staff management and supervisory experience is essential.
- Relevant qualification or diploma will be advantageous.
- Excellent written and verbal communication skills.
- Strong administrative, organisational and time-management abilities.
- Proficient in MS Office, email and general computer applications.
- Ability to work independently, prioritise tasks and meet deadlines.
- Professional, calm and efficient temperament, with the ability to work well under pressure.
Duties and Responsibilities
- Provide comprehensive administrative and executive support to the CEO and Chairman.
- Manage diaries, appointments, meetings, conference calls and travel/venue arrangements.
- Coordinate meetings, prepare documentation, presentations and minutes where required.
- Draft correspondence, reports and general documentation.
- Maintain organised filing systems and ensure important documents are easily accessible.
- Liaise with internal and external stakeholders, clients and company branches.
- Compile, collate and distribute monthly and quarterly management and sales reports.
- Assist with sales administration, agent documentation and annual tax directive letters.
- Monitor reporting deadlines and follow up with relevant departments.
- Oversee Head Office facilities and property maintenance, including obtaining quotations, coordinating suppliers and managing purchase orders.
- Manage and supervise support staff, including the company driver and kitchen administrator.
- Oversee staff schedules, leave applications and performance reviews.
- Attend to general office management and ad hoc administrative duties.
Desired Skills:
- executive assistant
- personal assistant
- PA
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