Key Responsibilities:
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Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.
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Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.
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Provide necessary output requirements, documentation, and authorization for bank transfer data.
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Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.
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Reconcile supplier’s monthly statements with the hotel’s accounts payable records.
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Maintain adequate and up-to-date files for accounts payable records (invoices and payments).
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Raise and record manual cheques for urgent payments.
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Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.
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Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
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Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
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High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.
Requirements:
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Accounting Degree
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Mandatory hands on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.
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Efficient management of accurate and timely payment of dues and Invoices.
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Very good coordination with vendor / supplier representatives
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Numerical and Analytical skills
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Proficient in English
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Proficient in Microsoft applications
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Knowledge of SUN Financial systems
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Exposure to an Inventory management system would be advantageous
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